[et_pb_section fb_built=”1″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_row _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.24.2″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”]<\/p>\n
NCOPE Tracker allows residents to upload clinical data for patient encounters from supported EMR platforms. If the data exported fails to meet NCOPE Tracker’s quality standards, residents will see a prompt similar to the one shown below.<\/p>\n
[\/et_pb_text][et_pb_image src=”https:\/\/ncope.org\/wp-content\/uploads\/2024\/03\/0-Incorrect-Data-Set-Error-MSG-1024×412.jpg” title_text=”0 – Incorrect Data Set Error MSG” _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
If the data file is\u00a0not\u00a0directly sourced from OPIE or NextGen<\/strong>, the error message above is expected, and the resident must log all cases by selecting the ‘Create\/Edit Data Set’<\/span> menu item within NCOPE Tracker.<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n If the data file is sourced from OPIE or NextGen<\/strong>, the following issues are common reasons for NCOPE Tracker not accepting the file\/case data set.<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Issue #1<\/strong> – The resident’s name in NCOPE Tracker does not match the name listed in the EMR export file. [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/ncope.org\/wp-content\/uploads\/2024\/03\/1-Profile-First-and-Last-Name-Identified-1024×493.jpg” title_text=”1 – Profile – First and Last Name Identified” _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n For example, if the resident’s first name is “Rachel” and last name is “Resident” then there should not be other text besides a comma in the name listed in the export file.<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/ncope.org\/wp-content\/uploads\/2024\/03\/2-Excel-Export-Sample-Name-Issue-1024×547.jpg” title_text=”2 – Excel Export Sample – Name Issue” _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n The third column (C) contains the resident’s name as exported from the EMR. If the name contains additional text not part of the resident’s name, such as “LIC # ORTR 851” NCOPE Tracker will show the “Incorrect Data Set” message.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text admin_label=”Issue #2″ _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Issue #2<\/strong> – The export file was manipulated by the resident or another person after export.<\/p>\n 1. The export file should ideally not be edited after export<\/strong>, but the resident may find it necessary to edit the export file as it is generated due to limitations with the EMR software.\u00a0 The\u00a0only two columns in the export file that can safely be edited by the resident using Excel are titled “Resident” and “Resident Level”\u00a0<\/strong><\/p>\n – If the name of the resident as export from the EMR in the 3rd column (C) does not match the name as listed in the NCOPE Tracker profile, it can be edited using the approach outlined in Issue #1 above.<\/p>\n – If the column titled “Resident Level” is empty, the resident can enter any of the three following values in the 13th column (M): Observe, Assist, Independent.\u00a0 The three terms must be entered in a case-sensitive manner with the first letter capitalized.<\/p>\n
The EMR export file should output the resident’s name as “LastName, FirstName”<\/p>\n