Residency Site Application Documentation & Compliance #
To demonstrate compliance with NCOPE Residency Standards, programs must submit detailed documentation showing they meet all requirements and have sufficient resources to support an effective residency program.
The application is intentionally thorough to allow for approval without requiring an on-site visit, which can be time consuming and costly for the site seeking accreditation.
Incomplete or insufficient applications may result in the NCOPE staff assessing an administrative fee for additional review, trigger a site visit, or denial of the application as outlined in the NCOPE Policy & Procedure Manual.
Required Documents and Templates/Resources #
The templates below are examples and must be revised to ensure it meets the requirements of the residency site and any applicable laws/regulations. The templates below are provided without warranty or gaurantee.
Many of the required documents and policies tied to Section II of the Residency Standards are also required for the organization to receive comprehensive orthotic & prosthetic facility accreditation. Consider integrating existing organizational policies when creating policies specific to orthotic & prosthetic residents.
This information must be disclosed within the residency’s site application on OPRESCAS.
This policy is only required if the site does not hold ABC facility accreditation or if the sites facility policy is more stringent than the requirements defined by ABC and NCOPE.
This policy is only required if the resident is required to travel to a different clinical location or patient care facility (exs: hospital or SNF) during the work day.
This policy is only required if the resident is required to perform on-call responsibilities. Please note the NCOPE Standards forbid residents from taking call during the 1st quarter of residency.
This policy is different from a typical employee remediation/improvement policy given that residents are enrolled in an accredited education program, an Orthotic & Prosthetic Residency. The criteria defined must align with learning objectives.
Obtaining Certificates for Residency Training and Partner Residency Sites #
Residency Director/Mentor Training – Copies of the certificates of completion for NCOPE required director/mentor training including the Online Development Course and Approved Clinical Mentor (ACM) may be downloaded by the director/mentor via the email address linked to the certificate. Please have the residency director/mentor request copies of the credential from Accredible using the link below:
– https://v2.accounts.accredible.com/retrieve-credentials
The NCOPE Staff will not accept credentials more than three (3) years old. If the director/mentor completed training more than three years ago, they should register to complete the courses again by CLICKING HERE.
Residency Site Accreditation Certificates – Copies of accreditation certificates are necessary if the residency site will have a remote partner or remote satellite clinic (O&P patient care facilities more than 50 miles away from the primary site) participate in the residency program. Copies needed to provide the remote partner/satellite hold independent accreditation may be downloaded by the director at the remote site via the email address linked to the certificate. Please have the residency director request copies of the credential from Accredible using the link below:
– https://v2.accounts.accredible.com/retrieve-credentials
The NCOPE Staff will not accept expired residency site credentials.