NCOPE Tracker

NCOPE Tracker is a custom software platform designed by Bamboo Strategic Media to capture clinical experiences of residents and to complete documentation tied to the NCOPE Residency Program. The software is provided to residents and mentors as part of the residency fees.

Case Entry Requirements:

Residents must log all cases greater than or equal to 15 minutes in duration.
- The amount of time a case “lasts” is not purely the time spent in the presence of the patient. Any time spent performing adjustments outside of the patient care area or entering documentation should also be included when determining the length of a case.
All cases must be entered whether the resident observes, assists, or performs a particular procedure.
All cases must be entered through the entire duration of the residency regardless of whether or not the resident has achieved competence or transitioned to indirect supervision.
Cases must be logged no later than 15 days after the patient encounter occurs.

Required Forms:

Residents and mentors must complete their forms using NCOPE Tracker in a timely fashion including:
- Resident Forms
  - Quarterly Evaluation of the Residency Mentor
  - Quarterly Evaluation of the Residency Program
  - Quarterly Clinical Activity OR Quarterly Research Activity
  - Professional Activity
  - Graduate Evaluation of the O&P Educaiton Program
- Director/Mentor Forms
  - Quarterly / Formative Evaluation of the Resident
  - Competency Forms (Orthotic / Prosthetic / Technical)

For your convenience, you may view example of these forms by visiting the NCOPE Tracker Documentation Site.

Resident Documentation

Director / Mentor Documentation

NCOPE Tracker FAQ

Resident Timeline

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Logging in to NCOPE Tracker
A brief tutorial demonstrating the login process for both mentors/directors and residents. Please visit: https://ncopetracker.org

To learn more, visit our FAQ: https://ncope-my.sharepoint.com/:w:/g/personal/crobinson_ncope_org/EUDrC4HnYbJNuD1NxDxPpaMBziO3bSOT7bCE0SFQYEVyQg?e=yVO2kS
Entering a Clinical Exposure
A brief tutorial demonstrating how resident practitioners enter a clinical exposure. To learn more, visit our FAQ: https://ncope-my.sharepoint.com/:w:/g/personal/crobinson_ncope_org/EUDrC4HnYbJNuD1NxDxPpaMBziO3bSOT7bCE0SFQYEVyQg?e=yVO2kS
Navigating NCOPE Tracker for Mentors
A brief tutorial demonstrating how residency mentors navigate inside of the NCOPE Tracker application. To learn more, visit our FAQ: https://ncope-my.sharepoint.com/:w:/g/personal/crobinson_ncope_org/EUDrC4HnYbJNuD1NxDxPpaMBziO3bSOT7bCE0SFQYEVyQg?e=yVO2kS
Uploading EMR Data Intro NCOPE Tracker
This brief tutorial demonstrates the process of uploading EMR data exports into NCOPE Tracker. For additional information, please visit the FAQ: https://ncope-my.sharepoint.com/:w:/g/personal/crobinson_ncope_org/EUDrC4HnYbJNuD1NxDxPpaMBziO3bSOT7bCE0SFQYEVyQg?e=yVO2kS
Running Reports in NCOPE Tracker
The brief tutorial covers how mentors and residents can run reports inside of NCOPE Tracker. A more detailed tutorial about the Full Report will be posted in addition to this video. To learn more, visit our FAQ: https://ncope-my.sharepoint.com/:w:/g/personal/crobinson_ncope_org/EUDrC4HnYbJNuD1NxDxPpaMBziO3bSOT7bCE0SFQYEVyQg?e=yVO2kS
Identifying Your Current Mentor and Changing Mentors
This brief tutorial demonstrates how resident practitioners can identify their primary residency mentor and change to a different individual if necessary.
The 5 Minute Residency Check-in For Mentors
Time is valuable for the residency program mentor, but NCOPE Tracker was designed to provide the mentor with useful information about the residency program quickly and easily. This brief tutorial demonstrates how the mentor can get a comprehensive snapshot of a resident's experiences using NCOPE Tracker.
Using Forms Within NCOPE Tracker for Residents
This brief tutorial demonstrates the basic functionality of the forms tool for residents using the NCOPE Tracker system. Detailed tutorials for specific forms will be shared as needed.
How to Compress PDF Files for NCOPE Tracker Upload
NCOPE Tracker will not accept files larger than 10MB in size. This brief tutorial demonstrates how to use a free website based tool to compress large files quickly and easily.

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